Cyprus Port Operations System

MethodosIT develops and maintains the Cyprus Port Operations System (CyPOS) for Cyprus Port Authority. CyPOS is a mature system, in use for more than 15 years, actively enhanced throughout this period. It serves the needs of both Cyprus Ports Authority and the port community at large.

The system consists of a number of modules for vessel operations and cargo handling. It interfaces with other local organizations such as Customs and shipping agent systems and also provides information to European institutions such as Safe Sea Net and Eurostat.

CyPOS has a number of external users, the main category of which are the shipping agents and forwarders. Shipping agents provide information starting with the announcement of a vessel call to a local port and the requirements for the various services it needs such as berthing facilities, cranes, etc. They also provide (or authorise others to do so) cargo import and export manifests and dangerous goods declarations as needed by port regulations and Safe Sea Net .

This information is then made available to various internal modules which handle port planning, ship movements, tug boat movements, cranes utilization, etc. Other modules handle cargo loading, unloading, storing and delivering. CyPOS includes an invoicing module where all debt is calculated, monitored and collected. The shipping agents can monitor all the operations as they take place, including invoices.

Through out the life of a vessel call, information is being exchanged with other agencies as needed. Customs is the most prominent of these. Customs is provided with the same cargo manifest declaration so that a common information base is established for further processing. A landing report is then provided which includes any discrepancies found. Customs makes available cargo clearance for delivery.

Other agencies such as fire department, marine police, department of agriculture, etc. are also given access to information as needed for port security and public safety. The local Department of Merchant Shipping, which is responsible for vessel's port state control, is also part of the system.

In summary, CyPOS covers the following major functional areas:

  • Yard Management
  • Vessel Management
  • Vessel Charge and Discharge
  • Container Handling Equipment (CHE) Management
  • Vessel & Crane Scheduling
  • Optimization of yard allocation
  • EDI messaging
  • Billing of container and ship operations

Bulk Cargo, Car Terminal, GIS and other commercial Port operations are addressed by a concise set of custom-made applications, covering:

  • Container Strip & Stuff
  • Warehouse Management
  • Exchange of information with Customs
  • Goods Declaration Management – Cargo Manifests
  • Invoicing (except containers)
  • Car Terminal Billing
  • Unclaimed Goods Management – Auctions
  • Space and Building Rentals
  • Water Supply Management
  • Payment Order Management
  • Statistics
  • Electronic Payments
  • Passenger and Vehicle Traffic
  • Cruise Ship Scheduling
  • Parking Violation Tickets
  • Port G.I.S.
  • Damages